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Excel Tricks
02
Jun

How To Overcome Out Of Your Excel Mistakes?
  • David Ringstrom
  • 410
Summary: In this article, you will learn about the two most popular excel features i.e. error checker and data validation for entering correct data without any chance of making mistakes. ******Everyone learns from their mistakes. But, it is also important to get things right for learning. In our review of Excel tools, we look at how the Error Checker makes formatting easier for you.  As per a new study, researchers found that the brain only learns from experience when we do things right. A computer screen was shown to monkeys as two alternating images were displayed. When the monkey looked to the right in one picture, it was rewarded; when it looked the other way, it was rewarded as well. Based on their brain activity, researchers found monkeys responded more positively to correct answers.Outcomes of the above example:The brain did not change when they did not get the right image, and their behavior did not improve. We learn faster when things go our way and when we get things right, even though brain cells keep track of whether recent behavior was successful or not.How can we learn faster in Excel without any mistakes?Excel formulas can sometimes seem impossible to improve for those of us who use them. However, Excel tools now allow you to check for formula errors. A spelling checker checks for errors in data in cells using these rules. You won't be guaranteed error free by the checker, but you will find common mistakes that you can fix - hopefully forever.Error checker in Excel Using Excel, you can check any formula errors in your worksheets using the Error Checker. In order to uncover problems, it follows the rules that apply to formula preparation. While you edit your worksheet, the Error Checker runs in the background.Errors can be tracked in a number of ways. By highlighting errors as you enter data on your worksheet, or by highlighting each one at a time. The top-left corner of the cell shows a warning triangle when an error is found. Click Ignore Error to ignore the error, or you can resolve the error by using the handy options Excel displays. The error in a selected cell is not displayed in further error checks if you ignore it. You can make all previously ignored errors appear again by resetting them.Formulas tab – How does Error Checker work in Formula Tab?With a click of the drop-down menu, the error checker will automatically check your worksheet. An error can be handled by selecting Help on this error or one of the other help options. You can change the formula calculation, performance, and error handling options by clicking the Options button. The Error Checker can be used to check for errors if you specify the options for error checking before using it. Make sure the Enable background error checking the box is checked on the File tab, then click Options, then select Formulas. It is now possible to select the checkboxes that apply to error checking rules.Amazing hack to manage error-free sheet in Excel – Data ValidationThe Data Validation tool in the Excel tool also ensures that the data is entered correctly. Data validation rules examine the information, and Excel can highlight data that violates the rules (for example, invalid data) for correction. You can validate data by selecting Data Validation from the data tab. From the drop-down list, select Circle Invalid Data. If a cell contains invalid data, a red circle appears around it. Validation rules can also be added to one type of object in a worksheet.It is possible to create your own custom drop-down list if the drop-down list does not contain the information you need for data entry. Data entry can be made more consistent with a custom list. The order in which you want the entries to be entered is just a matter of typing. How to enter data using the Data Validation Tool?Press Enter after selecting the range of cells, clicking the name box, and typing a name for the range of cells. To display the drop-down list, select the cell where it should appear.Select Data Validation from the data tab.Don't include any blank cells in the cells you want in the drop-down list.By clicking the Allow down arrow on the Settings tab, you will be able to select List.Choose the values you want to enter.Input Messages can be displayed when someone enters an invalid value by clicking the tab.You can now select an alert style by clicking the Error Alert tab. Many resources can help you identify the most common errors when entering formulas if you want to correct them. The following errors occur two-digit years in cells; number formats in text or preceded by an apostrophe; formulas that do not match other formulas in the region; formulas that omit cells in a region; and formulas that refer to empty cells.At Excel-Accountant, you can read and learn more about excel tools, their updates, and their features. 
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22
Apr

How To Import Excel Data into Access?
  • David Ringstrom
  • 99
Using Microsoft Access, you can match fields between or among Excel databases to create a relational database. In addition to aggregating or analyzing large amounts of data, Access files can contain multiple Excel spreadsheets. To use the Excel spreadsheet in Access, you must first import it. Several steps are required to accomplish this.In this article, you will know about how to import Excel data to access by converting your Excel data to relational tables and moving it to Access.Note:  It is necessary to remove all formatting in the Excel file before importing it. A few examples include centered text, bold text, underlining, etc. Make sure the column headings do not have any spaces. Access can recognize the columns and import them without errors when the spaces are removed.Moving data from Excel to Access can be broken down into three steps.Step 1: Import data from Excel to AccessStep 2: Use the Wizard for Table Analyzer to normalize the dataStep 3: Integrate Excel data with AccessHow to import Excel data to access?Preparing and cleaning your data before importing can make the process go much more smoothly. It is much easier to settle into your new home if you clean out and organize your possessions before moving.Import your data after cleaning itIt's a good idea to do the following in Excel before you import data into Access:Multiply the values in one cell if they are not atomic (i.e. multiple values in one cell).It is possible to remove multiple embedded spaces, leading, and trailings by using the TRIM command.Please remove all non-printing characters.Errors in spelling and punctuation should be corrected.Duplicate fields or rows should be removed.Numbers formatted as text or dates formatted as numbers should not be included in columns of data.Import the correct data typeIn general, choosing the best data type involves choosing the smallest one that matches the kind of data you have and allows for all its possible values.Normalizing Data Using the WizardIt may seem daunting to go through the process of normalizing your data at first. With the Table Analyzer Wizard in Access, normalizing tables is much easier.Select columns and automatically create relationships in a new table. Make an existing column a primary key, rename a table, and undo your last action using button commandsHere are some things you can do with this wizard:Convert a table into smaller tables and automatically create a primary and foreign key relationship between the tables.Create a new ID field that uses the AutoNumber data type or add a primary key to an existing field with unique values.Ensure referential integrity with cascading updates by automatically creating relationships. You can add cascading deletes later to prevent accidentally deleting data, but they are not automatically added.Identify duplicate or redundant data in new tables (such as customers with two different phone numbers) and update them as needed.Append "_OLD" to the name of the original table after backing it up. Once the original table is recreated, a query requires its original name so that all existing forms and reports can use the new structure.Integrating Excel data with AccessIn Excel, it's a simple matter to connect to the Access data. This is after you've normalized the data in Access and created a query or table to reconstruct the original data. Access now recognizes your data as an external data source, allowing the workbook to connect to it through a data connection. A data connection identifies, logs on to, and accesses the external data source. In addition to storing connection information in a workbook, connection files such as Office Data Connection (ODC) files (.odc extension) and Data Source Name files (.dsn extension) may also store this information. The Excel workbook can also be automatically updated whenever the data in Access is updated once you have connected to external data.Would you like to discover new Excel features and functions, as well as learn more to avoid frustration and streamline your work? Excel-accountant is your one-stop shop to learn all excel tricks, formulas, how-tos & shortcuts. We are providing training for CPAs, Tax Pros, Auditors, Accountants, Bookkeepers, and Finance Pros to make you an excel geek.
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17
Apr

How To Replace Cell Formats in Excel Workbook?
  • David Ringstrom
  • 99
A whole Excel workbook may need to be formatted, which can be time-consuming if each worksheet is edited separately. As you are working in a big firm and need to update excel quickly, what will be your strategy? Do you replace it manually or are you going to try some excel tricks? Obviously, you need special tricks!In this article, you will know more about excel workbooks and also get a sneak peek way to entirely format the workbook in minutes. In the current economic climate, people are embarking on economic drives to save money at home and work, with utility companies announcing substantial price increases.Let’s just take a scenario of some company XYZ, where a strict regime has been instituted to cut costs across the board. The manager called a meeting where the entire staff was asked to reconsider their actions. If you're making that phone call, wouldn't an email suffice? Does the light in the stationery cupboard need to be on when nobody is in it?" he said.His posters ask, "IS THIS NECESSARY?" reminded people that an economic drive was underway and that small savings would add up to a considerable saving over a year.One employee went to print an Excel workbook with this new cost-cutting attitude in mind. A glimpse of one of the posters prompted a thought as he was about to click Print. Even though the workbook was for reference only, all the column headers and totals were bold. Ink would be wasted if he printed the bold entries as they were, so he changed them to regular type. Unfortunately, this workbook had 27 worksheets, so it would take a while to complete.In Excel, he can change the formatting of an entire workbook with a few mouse clicks rather than altering each worksheet individually. From version 2003 onwards, the process has been the same. Eliminating the bold fonts:For example, the employee would have eliminated bold fonts from the entire document.To bring up the Find & Replace dialog boxOpen the workbook and press Ctrl + HClick Format instead of typing into the Find What boxThis will open a dialog box for finding formatsGo to the Font tab and select Bold from the Font Style menuClick the OK buttonWhen you are back in the Find and Replace box, click the Format button, select Regular from the list, and click OK. Finally, click OK to return to the Find and Replace window. Once you have selected the Workbook, click Replace All in the Within box. By now, Excel has been instructed to replace all bold text within the workbook with regular text.It would help if you spent some time exploring the Find Format dialog box. All the tabs will show you the formatting options available to you. For example, use different fonts or borders, or experiment with different fonts.One of the great features of this application is the ability to perform many similar tasks using the same process once you learn how to do one. Thus, the learning curve is much less steep, and students can develop a working knowledge of Excel fairly quickly. It is always in demand for those skilled in the use of Excel, so why not explore the versatility of the application?    To get more updates or need extra drive into the excel features, Excel-accountant is here to solve your issues. You can read all our blogs to know about excel and become an expert in using excel. Try it!
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13
Feb

Easy Method To Add Currency Converter In Excel
  • David Ringstrom
  • 99
Summary: Do you want to convert pounds to dollars using a simple currency converter by multiplying an entire column by a single cell? In this guide, you will get the best way to do it. In Excel, users have a column of pounds' prices in one column, and you want to add a column of dollars' prices. A pound to dollars conversion rate will be used in this article to multiply all cells in a column to produce a second column showing these converted values.Calculations can be made by referring to a particular cell containing the conversion rate. It would be very amazing if we could type in a new conversion rate and have all the converted cells updated accordingly. Steps for creating a price list in dollars:Create a list of prices in poundsAdd the exchange rate to a single cellMultiply everything in your list by the exchange rateHow to create a currency converter?Excel will be used to create a new worksheet. Let's just explain this using an example.Example:Cell E4 contains DOLLARS, and cell D4 contains POUNDS. Until you reach 100, we will type the following numbers in successive cells down the column, 10, 20, 30, etc. Press Enter after adding the last number. The next step is to format every cell in this group so that it shows pounds currency. So, let's begin by selecting cells D5 to D14. Then, click the blue Accounting Format button on the Home tab, just right of the center. There is now a correct currency indicator for all the numbersLet's add the pound-to-dollar exchange rate now. Check out the latest exchange rate by searching for "pounds to dollars". As of today, it is x (x is some numerical value). For convenience, we will add this to the top of the table, so in cell D1, enter RATE. After that, enter x into cell E1. To convert pounds to dollars, multiply each of our prices in the list by this rate.For the calculations, we must format the cells under DOLLARS correctly, so select cells E5 to E14, and then click on dollars to the left of the blue Accounting Format button. To view more accounting formats, select More Accounting Formats. Click the downside arrow that is next to the Symbol on the Format Cells panel, choose dollar, and click OK. Any numbers added to these cells will now be displayed as dollars. Our next step will be to calculate.Choose the cell on the ride side of the first price to begin. Press Enter to finish typing this formula in cell E5. You can see that £10 is equivalent to $16.04. This could be repeated for every price in the list, but imagine how long it would take to repeat the formula 10 times. You can copy and paste the first formula down all the cells if you like using the Fill Handle.You will need to select cell E5 to do this. Next, press and hold down the left button and drag it down until you reach the small black square below right of the cell - this will copy and paste the first formula to all the other cells. You will see error codes when you try this, however. Formulas are created by filling up rows by one, so when you fill up a cell, the formula will become D6*E2 from D5*E1. It is necessary to keep the 1 after the E from increasing since the currency rate is only in cell E1.This can be accomplished by editing the formula in cell E5. Once again, select cell E5. You'll immediately see the cell formula =D5*E1 in the white Formula Bar about the spreadsheet cells. Next, Left-click between the E and the 1 part of the formula - still in the formula bar - and hover your mouse over E1. The E and 1 are now flashing vertically. You can find the F4 function key on your keyboard in the top row. If you want to end up editing, click on the Enter key. A dollar symbol has been added before the E and the 1 as a result.Click on any other cell to remove the highlight, then use the Fill Handle to fill the revised formula down to cell E14. As you can see, all calculations were done in one go - and voilà, all prices are displayed in dollars. Next, you can see the formula in cell E14. This should show =D14*$E$1The conversion rate is multiplied by cell E1All the formulas in the E column clearly show that every calculation uses E1. Using the dollar symbol before the 1 in the formula prevents the number from increasing as you fill in, so no matter how far down you fill in the formula, the price is always multiplied by cell E1.Our table needs to be updated if the conversion rate changes to 1.7. You just need to change the value of cell E1 to 1.7, then press enter. There will be a change in all the dollar columns. It's finished, and that's how we convert currencies. Consider attending a training course if you want to learn more about Excel formulas and use the dollar symbol, among other Excel features. Training courses are usually a good way to learn Excel quickly.This is the easiest way to add or create a calculator in Excel. If you want to learn more about excel to excel your skills, read other blogs only at Excel-accountant. From the latest updates to the best tricks to using Excel, you can learn everything on the Excel-accountant platform.
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23
May

How To Protect Excel Documents & Set Passwords in Excel Spreadsheet?
  • David Ringstrom
  • 431
How To Protect Excel Documents & Set Passwords in Excel Spreadsheet?Your laptop or cloud folder is probably full of Excel and Word files if you regularly work with Microsoft documents. Passwords should be used for sensitive, confidential documents and files. Thus, learning how to password protect Excel worksheets is essential if you want to secure your Excel data.This article will learn how to protect our Excel documents by adding a password. We will also learn a few amazing tips for protecting Excel files with this.Let's begin...How to Protect Excel Documents?Excel is one of the best tools used by businesses of all sizes to create and expand on large-scale worksheets, often in a template or database format, to build and expand data collection. In addition, most people store their financial budgets, projects, and other related information in spreadsheets. And, for all this, it is quite important to ensure that your data is safe. But how? Add a Password to Excel Files!Set a password for your Excel file before creating a new file, whether a standalone spreadsheet or one that links to other reports and documents. Prior to creating graphs or other documents related to the input of information, you need to perform this process. With a password set up for xls, you'll be able to prevent unauthorized access to your data.How to set a password in Excel online?Excel spreadsheets can easily be protected with a password via the document's settings! It is possible to password-protect documents in most editions of Excel even if you do not have the latest version.Follow the following steps to set a password in Excel 2010/2013/2016Open The Excel document.Click on "File." (This option is at the top left corner)Click Protect WorkbookClick on "Encrypt with Password."Type the password. Make sure that you will not forget this password.Click OK.Re-enter your password.Click OK.Save the document and close it.Re-open your document.Enter the password.Click OK.If you want to set up password protection on a document, you have already created:Open the Excel file or create a new one.Choose File, then choose Info from the menu to add a password to Xls.Select the Protect Workbook option in the drop-down menu, then choose Encrypt with Password.Once you've created your password, you'll encrypt your File. Make sure you create a strong and complex password that can't be easily cracked.You should share the password with people you plan to share your document confidentially. Quick hacks for Protecting Excel FilesUsing a password is an excellent way to ensure that your Excel worksheets are protected with limited access, but if you wish to further secure the data in your files, you can take the following steps:Make sure that sections of your worksheet are protected from being edited or changed to maintain consistency. If you have linked your spreadsheet to another that relies on formulas and current information, performing this step is extremely crucial.Passwords should be changed frequently, and password managers should be updated. If an employee's access to company files changes, a quick password update will ensure only current employees can access these files.Set different permission levels for "view" and "edit" following the user's ability to make changes and who is only allowed to view the document. When someone or a team needs only to view a file, the "view" level is adequate since the person or team does not need to alter the data.Protecting Excel documents is quite necessary. And, if you are looking for more Excel updates, then visit our site and get complete information and deep learning about Excel. 
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19
Apr

How To Replace Cell Formats In An Entire Excel Workbook?
  • David Ringstrom
  • 868
An entire Excel workbook may need to be reformatted if worksheets are changed independently.Isn’t it frustrating when it takes so long to format your Excel documents? The good news is that you do not need to keep applying the same formatting styles every time. Instead, it is easy to format multiple sheets at once using a few simple tricks.This post demonstrates how to format a whole workbook within minutes to work effectively and be more productive rather than working hard. Let's just study this with an example.In the current economic climate, people are embarking on economic drives to save money in the workplace and at home, with utility companies announcing drastic price increases and petrol prices at an all-time high.Similarly, the firm of Waste-Knott & Wantnott has instituted strict measures to cut costs across the board. After calling an all-staff meeting, the manager asked everyone to think about their actions a little more carefully. Do you really need to do what you are doing? He said. "Do you have to make that phone call? Can't you send an email instead? Is it necessary to keep the light on in the stationery cupboard when no one is there?".Over a year, making small daily savings would add to substantial savings.Saving money by not wasting printer’s inkOne employee decided to print an Excel worksheet with the new cost-saving attitude in mind. He spotted one of the posters just as he was about to click Print, prompting him to think. It is interesting to note that all of the column headers and totals in the Workbook were bold even though he was printing it out for reference purposes only. Ink would be wasted if he printed these as they were, so he changed all the bold entries to regular type. But, have you ever wondered what if this Workbook had twenty-seven worksheets? Is it possible to change or format the entire workbook?Yes! Now, you can easily change the entire workbook!Changing the formatting of an entire workbook would take more time than changing the formatting of each worksheet individually in Excel. All versions of Excel from 2003 onwards follow the same process.For example-1: The employee could have removed the bold font from the Workbook by taking the following steps.Step 1: Click Ctrl + H to open the Find and Replace dialogue box on the Workbook.Step 2: Click the Format button instead of typing into the Find What box. That will bring up the Find Format window.Step 3: Choose Bold on the Font tab.Step 4: Click OK.2: Replace the common wordsStep 1: Select Regular from the list in the Find and Replace dialog box and click OK.Step 2: A dialog box will appear where you can search for and replace common words.Step 3: Select Workbook from the Within options before clicking Replace AllExcel has now been instructed to replace all bold types with regular ones throughout the Workbook.The dialog box is well worth exploring. A vast array of formatting options are available under all tabs. Make your Workbook stand out by applying patterns or borders.This application has the advantage that once you learn how to perform one task, such as the one above, you can often perform several similar tasks using the same method. Professionals can gain a working knowledge of Excel fairly quickly, as the learning curve is less steep. You will always be in demand if you can use Excel effectively, so why not find out just how versatile it can be? For more tricks about Excel Tool, read our article!
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